Download Your WVPP Fact Sheet & Incident Log

As many California businesses are now aware, almost all employers will be required to maintain a written Workplace Violence Prevention Plan (WVPP) starting July 1, 2024. Employers still have many questions about how they should execute their WVPP because, as of yet, Cal/OSHA has not published a sample template for general industry employers. Cal/OSHA representatives have said that they will have a website with FAQs, templates, and resources for employers by spring. (Note: There is a Sample WVPP for Healthcare employers, who have already been required to maintain one for several years now.)

For general industry employers, we recommend waiting for Cal/OSHA’s general industry resources or working with a safety expert or legal counsel to draft your WVPP. Hopefully, Cal/OSHA will publish their resources on their website well before the July deadline approaches.

For CEA members, we have resources available to get you started! Download our WVPP Fact Sheet for detailed information on the requirements, as well as a Sample Violent Incident Log on our HR Forms page. We will keep you informed of any updates on our blog, including if Cal/OSHA releases a sample WVPP template! Get our blog sent right to your inbox by signing up for our Weekly Updates.

Below is an Overview of Key Requirements:

• Written WVPP: The WVPP must be in writing and available to employees and authorized employee representatives. It must include specific information and categories, similar to an IIPP.
• Employee Training: The employer must provide employees training on the WVPP when is first established, upon identification of new hazards/plan changes, as well as on an annual basis. The required employee training must be customized to the specific workplace and job duties. The trainer must be someone that is knowledgeable in the employer’s specific WVPP. It must be interactive and allow for employee questions and answers. It must cover specific definitions and content.
• Violent Incident Log: Every time there is a workplace violent incident, the employer must investigate it, engage in hazard correction/update the WVPP, and record the incident on the violent incident log with specific required information, excluding personal identifying information. The log must be made available to employees and their representatives, upon request and without cost, for examination and copying within 15 calendar days of a request.
• Record-Keeping Requirements: Violent incident logs and other WVPP records must be maintained for a minimum of five years. Employee training records must be maintained for a minimum of one year.

Questions? CEA members may call our HR experts at 800.399.5331.