February 1 Cal/OSHA Posting Reminder

It’s time to post your Form 300A! Each year, California employers must post their annual summary of work-related injuries and illnesses on Form 300A by February 1. It should be posted in a visible and easily accessible area at each worksite. You must post this form even if no work-related injuries or illnesses occurred. Below are some of the highlights.

When: Post it by February 1

Where: In a "conspicuous" spot, like the breakroom, common areas, or wherever employees actually hang out.

Why: To provide workers an annual summary of workplace injuries/illnesses. Even if you had zero injuries last year, you still have to post it.

Duration: Keep it up until April 30, 2026.

The Aftermath: You can take it down on May 1, but don't shred it! You must keep it on file for five years.

Exceptions: Employers with fewer than 10 employees or whose organization is classified in a specific, low-hazard category (found in Table 1, Appendix A, Section 14300.2) are exempt from recording and posting requirements!

What is a "Recordable" Injury?

“Recordable” injuries and illnesses include those that are work-related and go beyond first-aid treatment. So while you don’t have to record something like a papercut, you must record workplace injuries/illnesses involving one of the following:

• Medical Treatment Beyond First Aid;
• Restricted Work Activity or Job Transfer;
• Days Away From Work;
• Loss of Consciousness; or
• Death

Electronic Submission: Large & Higher-Risk Employers
Many large employers in California must also comply with electronic submission of workplace injury and illness records requirements by March 2 each year. This includes:

• All establishments with 250 or more employees, unless specifically exempted by section 14300.2 of title 8 of the California Code of Regulations; or
• Establishments with 20 to 249 employees in the specific industries listed in Appendix H of Cal/OSHA's regulations regarding occupational injury and illness records.
• Establishments with 100 or more employees in designated “high-hazard” industries.

Learn more about electronic posting requirements here.

Certification of Form 300A—Who Signs This?
Before you post your Form 300A, the annual summary must be certified by:

• An owner;
• A corporate officer ;
• The highest ranking person at the establishment; or
• The immediate supervisor of the highest-ranking person at the establishment.

Additional Resource: Cal/OSHA offers an e-tool for employers which has more information on posting your form.

Don’t forget about your other workplace posting requirements, including mandatory state and federal notices! Order your all-in-one Labor Law Poster on CEA’s store today.