Posts by Ana Manzano
Misclassified (Exempt or IC) Worker – Fact Sheet
Misclassified (Exempt or IC) Worker – Fact Sheet Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member A guide explaining the consequences of misclassifying employees as exempt or misclassifying workers as independent contractors. Members…
Read MoreMinimum Wage Local & PSL Fact Sheet
Minimum Wage Local & PSL Fact Sheet Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member Fact sheet on California’s local minimum wage and paid sick leave requirements. Members get instant, full access to…
Read MoreEmployment Status Change Notice
Employment Status Change Notice Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member Used to document and notify changes in an employee’s job status such as promotions, terminations, transfers, or pay/schedule adjustments and ensure…
Read MoreEarned Income Tax Credit (EITC) – for all Employees (Spanish)
Earned Income Tax Credit (EITC) – for all Employees (Spanish) Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member Un formulario de muestra para notificar a los empleados sobre su posible elegibilidad para VITA,…
Read MoreAlternative Workweek Secret Ballot
Alternative Workweek Secret Ballot Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member This form serves as the secret ballot for employees voting on a proposed Alternative Workweek Schedule. Members get instant, full access…
Read MoreAlternative Workweek Schedules Fact Sheet
Alternative Workweek Schedules Fact Sheet Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member A fact sheet with step-by-step instructions to propose and implement an Alternative Workweek Schedule (AWS) in compliance with legal requirements.…
Read MoreAlternative Workweek Schedule Change at Employee’s Request
Alternative Workweek Schedule Change at Employee’s Request Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member Form for employees on an alternative workweek to voluntarily request early departure for one day and agree to…
Read MoreAlternative Workweek Schedule DLSR Notice
Alternative Workweek Schedule DLSR Notice Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member Employers can avoid certain daily overtime rules by properly adopting an Alternative Workweek Schedule, which requires an employee election. Election…
Read MoreAlternative Workweek Disclosure
Alternative Workweek Disclosure Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member Employers can sometimes avoid California’s daily overtime rules by adopting an Alternative Workweek Schedule (AWS), following specific procedures. This includes providing a…
Read MoreReasonable Accommodation Process
Reasonable Accommodation Process Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member A 10-point fact sheet to guide employers through the interactive process for disability-related accommodations. Members get instant, full access to HR Forms…
Read MorePDL Employee Notice
PDL Employee Notice Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member A customizable form for employers to designate Pregnancy Disability Leave, including leave allowance based on hours worked, available leave time, and employee…
Read MoreFMLA/CFRA Notice of Eligibility Rights & Responsibilities
FMLA/CFRA Notice of Eligibility Rights & Responsibilities Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member For employers with 50+ employees: use this form to inform employees of their eligibility for FMLA and/or CFRA…
Read MoreCrime Victims – Fact Sheet
Crime Victims – Fact Sheet Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member Download Members get instant, full access to HR Forms PLUS: Unlimited HR phone and email support Members-only website access and…
Read MoreAI/ChatGPT Sample Policy – Editable
AI/ChatGPT Sample Policy – Editable Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member As AI becomes more accessible, employers should decide how employees may use it at work. This customizable sample AI policy…
Read MoreDrug Free Workplace Policy
Drug Free Workplace Policy Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member A sample policy promoting a drug- and alcohol-free work environment to ensure employee safety and comply with requirements, including provisions for…
Read MoreNotice of Investigation Closure – Complainant
Notice of Investigation Closure – Complainant Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member After an investigation, the employer can use this form to inform the complainant of the findings, next steps, and…
Read MoreNotice of Investigation Closure – Accused
Notice of Investigation Closure – Accused Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member After a workplace investigation, the employer can use this form to inform the accused of the findings and any…
Read MoreAssistive Animals – Request Confirmation
Assistive Animals – Request Confirmation Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member A sample form for employees requesting to bring an assistive animal to work as a disability accommodation, including acknowledgment of…
Read MoreAssistive Animals – Request Approved
Assistive Animals – Request Approved Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member A sample form for employers to approve an assistive animal as a disability accommodation and inform the employee about what…
Read MorePaid Time Off Vacation – Fact Sheet
Paid Time Off Vacation – Fact Sheet Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member This fact sheet outlines California rules for employer-provided vacation benefits, including policies that combine vacation and mandatory paid…
Read MoreCalSavers Retirement Savings Program – Fact Sheet
CalSavers Retirement Savings Program – Fact Sheet Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member CalSavers is a state-run retirement savings program for private-sector employees whose employers don’t offer a qualified retirement plan.…
Read MoreViolent Incident Log – Sample (WVPP)
Violent Incident Log – Sample (WVPP) Download A sample form to document details of violent incidents in the workplace as required under a Workplace Violence Prevention Plan (WVPP). Members get instant, full access to HR Forms PLUS: Unlimited HR phone and email support Members-only website access and discounts …and more! Become a Member Members get…
Read MoreCalOSHA Information
CalOSHA Information Download A link to the California DIR website on CalOSHA resources. Members get instant, full access to HR Forms PLUS: Unlimited HR phone and email support Members-only website access and discounts …and more! Become a Member Members get instant full access, PLUS: Unlimited HR phone and email support Members-only website access and discounts…
Read MoreEDD Requires Electronic Filing
California’s Employment Development Department requires all employers, including out of state employers, to submit their employment tax returns, wage reports, and payroll tax deposits electronically. A website link to EDD’s E-file and E-pay portal.
Read MoreEDD Report of New Employees (DE 34)
A website link to a form that must be submitted to California’s Employment Development Department for all new hires.
Read MoreEDD – Forms & Publications to download
EDD – Forms & Publications to download Download A website link to California’s Employment Development Department forms and publications page. Members get instant, full access to HR Forms PLUS: Unlimited HR phone and email support Members-only website access and discounts …and more! Become a Member Members get instant full access, PLUS: Unlimited HR phone and…
Read MoreE-Verify (Government Website)
E-Verify (Government Website) Download A website link to E-Verify, which is a U.S. government system that allows employers to confirm the employment eligibility of their employees by electronically verifying information from the I-9 Form against federal records. Members get instant, full access to HR Forms PLUS: Unlimited HR phone and email support Members-only website access…
Read MoreACA Healthcare Notice – for employers who offer health insurance
DOL’s model notice on health insurance marketplace coverage options for employers who offer a health plan.
Read MoreACA Healthcare Notice – for employers who DO NOT offer health insurance
ACA Healthcare Notice – for employers who DO NOT offer health insurance Download DOL model notice on health insurance marketplace options for employers offering a health plan. Members get instant, full access to HR Forms PLUS: Unlimited HR phone and email support Members-only website access and discounts …and more! Become a Member Members get instant…
Read MoreTermination Checklist
Termination Checklist Download A checklist for California employers to document a terminated employee’s receipt of their final paycheck, required information, and return of company property. Members get instant, full access to HR Forms PLUS: Unlimited HR phone and email support Members-only website access and discounts …and more! Become a Member Members get instant full access,…
Read MoreReasonable Accommodation Request/Non FMLA Leave (CRD) – English
Reasonable Accommodation Request/Non FMLA Leave (CRD) – English Download California Civil Rights Department packet to help employers document the interactive process and comply with accommodation requirements. Includes an employee request form, healthcare provider certification, and tools to track discussions, proposed accommodations, and outcomes. Members get instant, full access to HR Forms PLUS: Unlimited HR phone…
Read MorePregnancy Disability Leave and/or Reasonable Accommodation – Certificate of Healthcare Provider (Spanish)
Pregnancy Disability Leave and/or Reasonable Accommodation – Certificate of Healthcare Provider (Spanish) Download Los empleadores pueden solicitar este formulario a los proveedores de atnecion medica de los empleados para verificar los problemas de salud relacionados con el embarazo, garantizando el cumplimiento de los requisitos de privacidad mientras se obtiene la informacion necesaria. Members get instant,…
Read MorePregnancy Disability Leave (PDL) – Required Posting
Pregnancy Disability Leave (PDL) – Required Posting Download A mandatory notice from the California Civil Rights Department outlining employee rights and employer obligations under the Fair Employment and Housing Act for pregnancy-related disabilities. Members get instant, full access to HR Forms PLUS: Unlimited HR phone and email support Members-only website access and discounts …and more!…
Read MoreEarned Income Tax Credit (EITC) – for all Employees
Earned Income Tax Credit (EITC) – for all Employees Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member A sample form for notifying employees about potential eligibility for VITA, CalFile, and state and federal…
Read MoreCFRA Small Employer Mediation FAQ (CRD)
CFRA Small Employer Mediation FAQ (CRD) Download This Civil Rights Department form provides information on their free Family Leave Mediation Program for small employers (5-19 employees), designed to help resolve disputes about employee leave rights under FEHA. Members get instant, full access to HR Forms PLUS: Unlimited HR phone and email support Members-only website access…
Read MoreCFRA Request Form – Designated Person
CFRA Request Form – Designated Person Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member Download CFRA allows employees to use leave for a “designated person” who isn’t a family member. This form lets…
Read More2026 Monthly HR Checklist
2026 Monthly HR Checklist Download This checklist serves as an HR calendar, outlining key monthly deadlines and reminders such as tax forms, Cal/OSHA postings, pay data reporting, and wage increases. Members get instant, full access to HR Forms PLUS: Unlimited HR phone and email support Members-only website access and discounts …and more! Become a Member…
Read MoreWorkplace Rights for Military (CRD) – Spanish
Workplace Rights for Military (CRD) – Spanish Download Este cartel del Departamento de Derechos Civiles explica las protecciones de la Ley de Vivienda y Empleo Justo para los veteranos y miembros del servicio activo contra la discriminación y el acoso en el lugar de trabajo. Members get instant, full access to HR Forms PLUS: Unlimited…
Read MoreWorkplace Rights for Military (CRD) – English
Workplace Rights for Military (CRD) – English Download This Civil Rights Department poster explains Fair Employment and Housing Act protections for veterans and active-duty service members from discrimination and harassment in the workplace. Members get instant, full access to HR Forms PLUS: Unlimited HR phone and email support Members-only website access and discounts …and more!…
Read MoreTransgender Rights in the Workplace (CRD) – Spanish
Transgender Rights in the Workplace (CRD) – Spanish Download Este cartel del Departamento de Derechos Civiles explica los derechos de las personas transgénero y no conformes con su género en el lugar de trabajo, incluyendo el acceso a instalaciones que coincidan con su identidad de género. Members get instant, full access to HR Forms PLUS:…
Read MoreTransgender Rights in the Workplace (CRD) – English
Transgender Rights in the Workplace (CRD) – English Download This Civil Rights Department poster explains the rights of transgender and gender non-conforming individuals in the workplace, including access to facilities that match their gender identity. Members get instant, full access to HR Forms PLUS: Unlimited HR phone and email support Members-only website access and discounts…
Read MoreLactation Accommodation Request
Lactation Accommodation Request Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member This form is used for employees to request a lactation accommodation and document the employer’s response. Members get instant, full access to…
Read MoreLactation Accommodation Notice
Lactation Accommodation Notice Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member Employers should provide this notice to employees upon hire and when they inquire or request a parental leave, to inform the employee…
Read MoreInvestigation Report Template
Investigation Report Template Please verify your membership credentials: Email Password Log In Members get instant, full access, PLUS: Unlimited HR phone and email support Members-only training and discounts …and more! Become a Member Under the Fair Employment and Housing Act (FEHA), employers must investigate claims of harassment, discrimination, or retaliation and document the process. This…
Read More2024 Marks Huge Changes for California Employers!
2024 Marks Huge Changes for California Employers! Posted by Giuliana Gabriel, Senior HR Compliance Director, on November 23, 2023 Tags: Compliance, Leave Laws, Policies While the end of the year is full of excitement with holidays, at CEA this time of year buzzes with “labor law update excitement,” as new bills and rules flood in…
Read MoreThink Fast: Fundamental Changes Coming for Fast Food Chains
Think Fast: Fundamental Changes Coming for Fast Food Chains Posted by Giuliana Gabriel, Senior HR Compliance Director, on October 12, 2023 Tags: Labor Laws, Minimum Wage Although the writing has been on the wall, fast food chains need to prepare for fundamental changes in how they do business in California. In an agreement between labor…
Read MoreTop 10 Employment Law Changes for 2023!
Top 10 Employment Law Changes for 2023! Posted by Kim Gusman, President and CEO, on December 15, 2022 Tags: California Laws, Compliance Things were a bit quiet over the past two years because California’s primary legislative focus was on the pandemic, but 2023 brings with it lots of employment law changes for employers. Read below…
Read MoreIs Rounding Dead in California?
Is Rounding Dead in California? Posted by Giuliana Gabriel, HR Compliance Director on December 1, 2022 Tags: Wage and Hour For the past decade, the law has permitted employers to round time entries (e.g., to the nearest five minutes, quarter hour, etc.) so long as the rounding policy is neutral and does not disadvantage employees…
Read MoreThe Power of Total Compensation Statements
The Power of Total Compensation Statements Posted by Kori Schneider, HR Director, on November 17, 2022 Tags: Compensation A total compensation statement is a document that shows an employee’s total compensation, including benefits and bonuses, for the year. Though this may sound like a pay stub or a W2, but it’s much different, and we…
Read MoreThe Latest News on Expense Reimbursements
The Latest News on Expense Reimbursements Posted by Giuliana Gabriel, HR Compliance Director on July 14, 2022 Tags: Compensation, Remote Work If your company requires or encourages employees to work remotely, you have a clear obligation under California law to reimburse them for work-from-home (WFH) business expenses. What is still very muddy is to what extent? Courts…
Read MoreHow Do I Handle Religious Accommodations & the Vaccine?
How Do I Handle Religious Accommodations & the Vaccine? Posted by Giuliana Gabriel, HR Compliance Director, on October 7, 2021 Tags: COVID-19 As more employers mandate the COVID-19 vaccine, or are subject to vaccine mandates (such as health care workers) in California, some employees are attempting to skirt these mandates by requesting accommodations. A now…
Read MoreSending Home Symptomatic Employees: Is Reporting Time Pay Owed?
Sending Home Symptomatic Employees: Is Reporting Time Pay Owed? Posted by Giuliana Gabriel, HR Compliance Director, on April 29, 2021 Tags: COVID-19, Paid Sick Leave, Wage and Hour As vaccinations become more widely available and California counties move in to less restrictive tiers, more businesses are resuming onsite operations. One common scenario for onsite employers…
Read MoreNew Employer Obligations for Minors & Interns
New Employer Obligations for Minors & Interns Posted by Astrid Servin, HR Director, on April 22, 2021 Tags: Employment of Minors Employers are gearing up for summer staffing that includes minors and interns. Unfortunately, it isn’t as easy to hire kids looking for some extra cash as it used to be. Employers now face strict…
Read MoreReimbursing Remote Work Expenses
Reimbursing Remote Work Expenses Posted by Kim Gusman, President and CEO, on November 12, 2020 Tags: Remote Work In California, Labor Code 2802 requires employers to reimburse California employees for “all necessary business expenditures or losses incurred by the employee in direct consequence of the discharge of his or her duties.” So let’s break that down further. If you ask an…
Read MoreSaving Jobs Through a Work Share Plan
Saving Jobs Through a Work Share Plan Posted by Astrid Servin, HR Director on March 26, 2020 Tags: COVID-19 The entire world is vigilant as the COVID-19 pandemic enters the workforce leaving business after business to make urgent and substantial changes. Many businesses will be forced to make difficult decisions to reduce their workforce either…
Read MoreDoes the New Fed Overtime Rule Affect California Employers?
Does the New Fed Overtime Rule Affect California Employers? Posted by Gail Cecchettini Whaley, Esq, on October 2, 2019 Tags: Compensation, Minimum Wage, Wage and Hour The short answer to this question: Not really. Recently, the United States Department of Labor (DOL) issued its final rule increasing the minimum salary test that a worker must meet…
Read MoreHandling Mental Health Issues at Work
Handling Mental Health Issues at Work Posted by California Employers Association on May 22, 2019 Tags: mental health May is Mental Health Awareness Month. One in five adults (43.8 million people) will experience a mental illness in any given year. The consequences of living with a mental illness or substance use disorder affect all areas of a…
Read MoreWhat’s an X on a Drivers License?
What’s an X on a Drivers License? Posted by Gail Cecchettini Whaley, Esq, on May 14, 2019 Tags: Compliance, DEI, Discrimination Did you know that starting January 1, 2019, California began allowing an individual applying for an original or renewal drivers’ license or identification card to self-identify as male (M), female (F) or non-binary (X)? …
Read MoreMore Questions Off-Limits in a Job Interview!
More Questions Off-Limits in a Job Interview! Posted by Gail Cecchettini Whaley, Esq, on February 28, 2019 Tags: Hiring Several interview areas are now off-limits in California and the distinction between “okay” and “over-the-line” is critical. Whether you conduct your own interviews or you rely on assistance from a recruiter, be sure to steer clear…
Read MoreEmployers on the Hook for Payroll Errors, Not Payroll Companies
Employers on the Hook for Payroll Errors, Not Payroll Companies Posted by Gail Cecchettini Whaley, Esq, on February 14, 2019 Tags: Compensation In a victory for payroll companies, the California Supreme Court recently held that payroll providers aren’t on the hook for paycheck errors and wage and hour violations. Instead, the employer alone is liable for wage…
Read MoreWhat’s in Your First Aid Kit?
What’s in Your First Aid Kit? Posted by CEA HR Advisor Team on January 11, 2018 Tags: CalOSHA, Workplace Safety Does your first aid kit comply with Cal/OSHA requirements? You may be surprised to learn that unless your first aid kit contains an approval note from a “consulting physician”, it may be in violation of…
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